VBS Promotion

This year, I have taken the role of VBS director for Huron Baptist Church.  I am already behind in promoting for this year's VBS.  A mission team from Covington County, Alabama will be coming to be teachers.  A few of the members from Huron will be helping in different areas.  The promoting and followup fall on to me to organize and accomplish.  

My first step was to make a calendar of what can be done to promote VBS in our community.  I uses a template on Microsoft Publisher to create a calendar that shows the estimated dates of when certain advertising needs to be done.  Each picture is linked to the document on Google Drive.

This calendar shows the days in May, June, and July.  The days shaded in light gray overlap with a previous month or the next month.  The days shaded in blue mark when we have trips out of town.  These days will not be used for promotion or works.  Planning ahead is the key to making sure we can enjoy time away and not be concerned about getting things done.

The following month shows a last promotion attempt in the Jordanville neighborhood where the church is located.  The week of VBS is noted with the Family Lunch typed in red font.  The final day's lunch will be an outreach for the parents and family.  The days in yellow are followup ideas.  The red box is the final day for the teachers to email me notes from the phone calls they made.

Our church has no budget for VBS...gasp!  VBS is funded purely from the mission team and out of pocket.  I spent $10 for the Director's Guide and FBC Andalusia is sending me a copy of the Worship Rally Guide.  These are the two main books that the director would need to plan, promote, and participate in VBS.  The Director's Guide included a CD with lots of templates to use for planning, promoting, and followup.  

My assignment for this week is to turn in a newspaper release form (CD), flyers for report card envelopes (CD-bulletin insert), and flyers for businesses(CD-flyer).  My concern is paper and ink.  The newspaper release form could possibly be emailed.  The flyers for report card envelopes will have two on one sheet.  They will need to be run off on colorful paper to stand out from other sheets in the students' report card envelopes.  The church has a copier but the colored paper will need to be purchased.  Business flyers will be printed in color on white card stock.  

Please pray with us for the following prayer requests:

• Huron Baptist Church as we prepare for the mission team to arrive.  
• Mission team will have a save journey to and from Oscoda, MI.  
• Children that will be reached during the week.  
• Teachers and leaders as the VBS is conducted throughout the week.

Thank you for your prayers.  I will be sure to update as VBS approaches.  The week of VBS will be focused on prayer.  Please consider being our prayer partner for the week.   

Chapel Renovations- Volunteer Time Sheets

Based on the Township meeting a few weeks ago, Livextreme Ministries, Inc. will be acquiring the Chapel on the Wurt-Smith Airforce Base.  The agreed upon included a two year time frame and $50,000 to be spent in materials and labor.  With this amount of money needing to be spent and a short time frame, it is imperative that we document every penny spent.

A template from Microsoft Word was used to create this weekly time sheet for volunteers.  This layout was simple yet, contained all of the detailed information that we need to track during mission trips and community work days.  The picture below is a link to the volunteer time sheet.

At this time, the time sheet will be kept in a large three inch binder.  There is an extra one on hand in case we need to divide the time sheets into multiple binders.  I found both of these for under a dollar at Goodwill. Within the binders, the time sheets will be separated by alphabetical dividers.  The time sheets will be alphabetized by last name.

Our first mission team will be the week of July 6th - 12th.  This organization method will be implemented as a test run.  Look for a future post to show the completed binder and how it is used.  

Please be in prayer for the team as they work on the building God has blessed us with.  Pray that we will continue to receive financial blessings for building materials.